Contract Monitoring System

Document & Workflow Management Systems

PPDA

Period

2022

Project Overview

A system developed for GIZ and PPDA to monitor contract compliance and performance, combining multiple instances into a single robust solution.

Objectives:

  • Implement a system to monitor compliance with contract terms.
  • Track procurement performance metrics like timeliness and cost-effectiveness.
  • Provide alerts for deviations from contract agreements.
  • Generate performance reports to guide future procurement decisions.

Scope:

  • The project oversaw contract management for PPDA’s procurement processes from start to finish.
  • It built a system to track contract compliance, deliverables, and relationships with external vendors.
  • The initiative linked contract data with financial metrics to assess procurement efficiency holistically.
  • It also automated notifications for contract milestones to ensure timely renewals and avoid disruptions.

Solutions Provided

  • Developed a web-based system to monitor compliance with contract terms and procurement regulations, ensuring adherence to standards.
  • Implemented real-time alerts to notify stakeholders of potential compliance issues or deviations, enabling prompt corrective actions.
  • Designed performance dashboards to provide visual insights into procurement efficiency, cost savings, and vendor performance metrics.
  • Integrated data from multiple sources to offer a comprehensive view of compliance and performance, supporting informed decision-making.
  • Ensured the system’s scalability to accommodate growing procurement activities and evolving regulatory requirements over time.
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Outcomes and Benefits

  • Improved contract compliance by automating monitoring and alerting stakeholders to potential issues in real-time.
  • Reduced discrepancies by providing a centralized system for tracking contract terms, deliverables, and performance metrics.
  • Enhanced accountability by generating detailed reports on contract adherence and vendor performance for review.
  • Streamlined procurement processes by integrating contract data with financial and operational systems for better oversight.
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Technologies used

  • Web Development
    • Java
    • Spring Boot
    • Angular
  • DevOps
    • Azure DevOps
    • Git
  • Workflow Management
    • Camunda BPMN
    • Camunda Workflow Systems

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